Apprenticeship Officer

per annum

Posted 2 months ago | ref: 237392


Job Title - Apprenticeship Officer 

Salary - £21,682

Hours - 37 hours per week, all year round

Contract - Permanent

Location - Stamford and Peterborough 

QRS are working with the IEG group and are looking to recruit for a Apprenticeship officer to join their current team across both campus. 

The postholder will provide a full and comprehensive apprenticeship recruitment service that includes: advertising vacancies, assessing and selecting candidates, matching applicants to vacancies. The postholder will have a caseload of apprentices and is responsible for monitoring and tracking progress, communicating with College staff, the apprentice and the employers to ensure the apprentice is successful on their apprenticeship and completes in a timely manner. The postholder will be responsible for offering student advice and guidance and identifying appropriate learning support which may be of a specialist nature. The postholder is responsible for managing the employer relationships during the recruitment and selection process and acting quickly to resolve any employment and training issues.  The postholder is responsible for establishing and building long term employer relationships, managing existing accounts, ensuring that all students and employers needs are met. This role will involve the promotion of training to meet contract targets, including apprenticeships, full cost activities and the full range of college provision where appropriate.

Your main duties and responsibilities will include, but will not be limited to the following areas:

  • To prepare adverts to attract and recruit learners onto apprenticeships using national or other advertising systems/media, building a pool of learners as appropriate.
  • To shortlist, conduct first interviews and initial assessment of candidates to determine suitability for programme, providing information, advice and guidance for alternative study options where appropriate.
  • To match applicants to vacancies to provide candidates for employers to interview, liaising with the Assessor and/or employer as appropriate on the assessment of specialist skills and experience.
  • To complete all administration necessary to support the recruitment process and enable learners to start their training programme.
  • To ensure that employers are fully briefed and understand their commitment to providing the on-the-job training and support required to enable the apprentice to succeed as part of the recruitment and selection stages.
  • To assist out of placement (OOPs) apprentices with signposting, job search, CVs and new placement opportunities and ensure documentation complies with funding requirements and through liaison with employers to assist OOPs learners with new placements.
  • To promote apprenticeships to prospective applicants, internally at the College and externally including open evenings and career events, to provide students, schools and parents with the most up to date and relevant information relating to apprenticeships.
  • To manage the enrolment and sign-up administration requirements for all new apprentices, leading on the collation of all necessary paperwork and prior academic achievement evidence.
  • To track and monitor individual apprentice performance, identifying at risk apprentices, the issues impacting on achievement and action plan in conjunction with the Assessor, Curriculum Staff or Functional Skills Tutors as appropriate.
  • To analyse data and produce reports to inform the ‘RAG’ rating meetings.
  • To undertake monthly ‘RAG’ curriculum meetings with relevant staff, to monitor individual apprentice on programme progress, agree action plans and signpost to appropriate support including apprenticeship mentor and additional learning support.
  • To track and monitor individual apprentice attendance liaising with the Assessor, curriculum and employer as appropriate.
  • To track and monitor apprentice reviews ensuring that they are completed accurately in a timely manner and with any cancellations recorded in order to comply with ESFA funding requirements.
  • To undertake learner file audits and quality reviews to ensure compliance with ESFA funding requirements, presenting recommendations on procedural improvements where appropriate
  • To plan, collate and co-ordinate apprenticeship completion documentation to ensure timely success rates are maximised.

What do we need from you?

  • Good general level of education including Level 2 qualifications in English and Maths.
  • Level 2 qualification in IT or operating at an equivalent level 
  • Previous experience of recruitment to include advertising, short-listing, interviews, contracts and pre-employment checks
  • Previous experience of working towards targets and meeting deadlines under pressure

Normal working hours of 8.30am to 5.00 pm Monday to Thursday, and 8.30am to 4.30pm on Fridays. 

If you are interested in this role, please send across your CV and a cover letter to