Exams Administrator

£14,919 per annum

Posted 6 days ago | ref: 232361


Job Title: Exams Administrator 

Salary: £14,919 per annum 

Hours: 30 hours per week, all year 

Location: Stamford, Lincolnshire 


QRS are currently recruiting on behalf of Stamford College to recruit for a Exams Administrator to work on a part-time permanent basis. 


Job Purpose 

To assist the Exams Team Leader in ensuring that all aspects of examinations administration are conducted effectively and efficiently.


Main Duties & Responsibilities 

Your main duties and responsibilities will include, but will not be limited to the following areas:

  • Ensure awarding body and College guidelines and procedures relating to exams are complied with and provide guidance to lecturers and students.
  • Support the Exams Team Leader in all matters relating to examinations.
  • Liaise with managers, course leaders and subject lecturers to confirm the qualifications for each group of students.
  • Assist with the collection of exam re-sit fees.
  • Ensure examination entries are received within set deadlines and are accurately processed and submitted to awarding bodies before their deadlines.
  • Maintain examinations records in the Management Information System (MIS).
  • Prepare materials in readiness for online testing.
  • Arrange invigilation and provide support to ensure awarding body and College guidelines and procedures are complied with.
  • Produce seating plans for examinations.
  • Check evidence of special exam arrangements and maintain a record.
  • Liaise with the Additional Learning Support Team in ensuring eligible students receive special exam arrangements. 
  • Work with lecturers, students and awarding bodies to resolve examination issues, as requested by the Exams Team Leader.
  • On a timely basis, update results in the Student Record System and distribute results and certificates to students and lecturers.
  • Monitor outstanding results and take appropriate action.
  • Assist with the dispatch of exam scripts and assessments to awarding bodies on a timely basis.
  • Keep up to date with data processing and exams requirements and undertake training as and when required.
  • Maintain and promote a positive, can-do attitude within the department.
  • To maintain excellent standards of customer service and provide a flexible and responsive service to all users.


  • Engender a strong team ethos, which promotes a positive, can-do attitude across the department.
  • Maintain excellent standards of customer care and provide a flexible and responsive service to all users.
  • Contribute to the development of IEG Group’s Strategic Aims, Objectives and Values.
  • A commitment to the provision of a high quality, student-centred service.
  • Perform duties to a high standard and to ensure that quality assurance and improvement processes are implemented successfully across the College, particularly those relating to own role.
  • Participate in and make an appropriate contribution to the College’s planning and review processes.
  • Assist with College enrolment/open evenings as required (which will entail occasional attendance outside normal College hours for which time off in lieu will be agreed).
  • Undertake continuing professional development as appropriate. Take a full part in the College staff development programme including the appraisal process.
  • To carry out such duties as may be determined from time to time within the general scope of the post.

Working Arrangements are flexible but would prefer a 5:00pm finish on the days of work with a 4:30pm finish on a Friday. 


If this role is of interest please email your updated CV and cover letter to bbennett@qualityrs.co.uk